Time to organize
Just as home owners embrace the annual rite of spring cleaning, you too can harness the season of renewal to get on track for success this spring and beyond!
Here are ways you can incorporate a ‘spring cleaning' mentality into your company's every day process:
Create a retention policy
Determine which documents need to be kept and for how long. Limit the number of personnel who have access to files and storage closets, and practice a company-wide commitment to this practice.
Clearly mark a destruction date
The destruction date should be clearly marked on all records that are in storage. All file boxes should contain complete lists of their contents in a visible spot on the outside of the box so it is easily identifiable.
Hire a reliable third-party vendor
Not only does this get the job done efficiently, it will provide you with a certificate of destruction upon completion, and an opportunity for this material to be recycled once destroyed.
Out with the old, in with the new
Implement document destruction processes on a regular basis. Overhauling your current disposal process with a commitment to continuously destroying confidential data in a secure manner is one of the ways to mitigate the risks associated with data breaches.
C.O.P.S. offers secure on-site destruction and recycles! We encourage you to check out our services for more information on how we can help you with your spring cleaning process.
