To protect your organization, information must be confidentially shredded. With the demand for service prompted by current legislation, new shredding vendors laden with excitement and dollar signs in their eyes are cropping up daily. To protect yourself, make sure to enlist a shredding partner that meets the following criteria:
National Association for Information Destruction (N.A.I.D.) Certification
This is a must in today's compliance world and a base requirement in all qualifications. N.A.I.D. Certification ensures that there are written policies and procedures to meet essential industry benchmarks. Make sure all vendors provide proof of certification with their official N.A.I.D. certificate.
Professional Liability Insurance
This is critical, protecting a client in the event of a vendor breach of information and often insulating you from damage claims stemming from lost, private data. A growing number of RFP's are requiring this level of coverage on behalf of the contracting company. Look for this trend to continue as legislation becomes more intense.
On-premise, witnessed destruction is best-practice methodology to ensure that all documents remain in the presence of the client and are indeed destroyed appropriately before leaving the premises. This ensures that the data will never be compromised. (Read more about On-site vs. Off-site)
On Staff Certified Secure Destruction Specialist (CSDS)
Only the most committed companies will go the extra mile to make certain there is a certified expert on staff, both to guide proper vendor actions, and to assist in lending the most current guidance to clients with respect to rapidly changing legislation revolving around privacy compliance.
Adequate Capacity & Ability
Companies that are not regionally or locally based, or ones that employ only one or two trucks may not be able to adequately handle your needs. Scheduling or mechanical issues can create massive service delays, which leaves your organization at risk. Make sure that your present and future needs can be accommodated.
References & Testimonials
Does this vendor have a verifiable reputation for handling documents under the special requirements of my industry? Do they have clients that are willing to testify publically to the benefits of their relationship? Time spent proving claims will be well worth the effort!
Thanks for reading!